Layout for legal documents

Lou's picture

Hi,
I'm redesigning our company's corporate manual which includes a few quite lengthy documents, regarding brand licensing and the company profile etc. I am very new to this and don't know the 'rules' regarding layout of these kinds of documents. The original is absolutely hideous an terribly difficult to read. There are a lot of very small (1–2 sentences) clauses, each with its own subheading and I'm just having a bit of trouble with it all. Does anyone have any advice, or can link somewhere with standard legal document layouts etc?
Thanks

Gary Long's picture

What specifically makes it difficult to read? Type too small/too tightly leaded/lines too long/bad choice of typeface/page layout too broken up?. If the subheading are on their own lines, one way of making the document less choppy would be to have the subheads run in on the first line of each clause itself---set them in semi-bold or bold (depending on the typeface).

I don't know that there are specific "rules" for this kind of document. Regular graphic design principles should apply to make the page inviting, easy to read, and easy to comprehend the hierarchy of topics.

Ricardo Cordoba's picture

It's a corporate manual, not a document to be handled by lawyers, so it's okay to make it pretty. :-)

Humor aside, I think Gary's got the right idea.

Steve Tiano's picture

Unless you're reproducing actual legal papers—i.e., motions, writs, court orders, etc.—in their actual format, I would lay them out as separate docs within your manual, organized in a logical way, maybe an outline format. The idea would be to simply make the material readable by your audience. So, again, if you're not reproducing actual papers, I'd bump up the typeface size if it's too small, make sure the leading helps readability, and otherwise make it something that will be easy on your audience's eyes. The idea is to encourage them to read from beginning to end, as well as promote decent comprehension.

If you think the project can benefit from a professional's touch, contact me.

Stephen Tiano, Book Designer, Page Compositor & Layout Artist
tel. & fax: 631/284/3842
cell: 631/764/2487
email: steve@tianodesign.com
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